Flour City Photo Booth Co.

Photo Booth Rental Agreement

Last updated: September 30, 2026

1. Who this agreement is between

This Photo Booth Rental Agreement ("Agreement") is between Total BS LLC, a New York limited liability company doing business as Flour City Photo Booth Co., located in Rochester, New York ("we," "us," or "our"), and the client named on the booking ("you" or "your").

You can reach us at 585-204-2749, hello@flourcityphotobooth.com, or flourcityphotobooth.com.

2. Event details

The event date, venue, start and end times, package, add-ons, and price are shown on your booking page. Your booking page is part of this Agreement and is incorporated by reference. If anything on your booking page conflicts with this Agreement, the booking page controls for event-specific details (such as date, times, package, and price), and this Agreement controls for everything else.

Please review your booking page carefully and let us know right away if anything is wrong. Changes to your event details are subject to our availability and may change the price.

3. Rental period, setup, and overtime

  1. The rental period is the number of service hours shown on your booking page. Service hours are the hours the booth is open for guests. Setup and teardown time is not counted as service time.
  2. Our attendant will plan to arrive about one hour before the start of service. Setup usually takes about 45 minutes.
  3. Bookings on Friday and Saturday evenings have a three-hour minimum.
  4. If you would like to extend service during the event, our attendant will do so if they are able to stay. Overtime is billed at the extra-hour rate of $125 per hour, charged to the card on file or invoiced after the event. We cannot guarantee that overtime will be available.
  5. If service starts late for reasons outside our control (for example, the venue is not ready or access is delayed), the end time does not move unless we agree to extend it, and any extension is billed as overtime.

4. Deposit and balance

  1. A $200 deposit is required to hold your date. Your date is not reserved until the deposit is paid and this Agreement is accepted.
  2. The deposit is applied toward your total price.
  3. The remaining balance is due 14 days before your event.
  4. All payments are made by card through your booking page. Our payment processor handles your card details.
  5. If the balance is not paid by the due date, we may treat the booking as cancelled by you, and Section 5 will apply. We will try to contact you before doing so.
  6. If you book within 14 days of your event, the full amount is due at booking.

5. Cancellation and rescheduling

If you cancel

  1. More than 60 days before the event: we will refund your deposit and any other amounts paid.
  2. Within 60 days of the event, but more than 14 days before: the deposit is not refundable. Any balance you have already paid will be refunded.
  3. Within 14 days of the event: no amounts paid are refundable.

If you reschedule

If you need to change your event date within 60 days of the event, you may transfer your deposit to a new date one time, subject to our availability. The new date must be booked at our then-current pricing, and the remaining terms of this Agreement apply to the new date. If you cancel the rescheduled event, the deposit is not refundable.

If we cancel

If we have to cancel your event for any reason, we will refund all amounts you have paid. This refund is our sole liability and your only remedy for our cancellation. We will make reasonable efforts to let you know as early as possible and, if you want, to help you find another provider.

6. Venue access and power

You are responsible for making sure the booth can be delivered and set up as planned. Unless we agree otherwise in writing, you agree that:

  1. The booth will be placed on a level floor.
  2. The path from the unloading area to the booth location is through a standard doorway at least 32 inches wide.
  3. There is one standard grounded (three-prong) electrical outlet within 25 feet of the booth location that is not shared with high-draw equipment.
  4. There are no stairs on the path to the booth location unless there is a ramp or elevator.
  5. You have obtained any permission the venue requires for the booth, and you will share the venue coordinator's contact information with us before the event.

If the venue access, space, or power is not as described, our attendant will try to work with you and the venue to find a solution. If setup is still not possible or not safe, we will not be able to provide service, and no refund will be owed.

7. Damage and guest conduct

  1. You are responsible for damage to our booth, props, backdrop, and other equipment caused by you or your guests, beyond normal wear and tear. We will charge you the reasonable cost of repair or replacement, and we will share documentation of the damage.
  2. Our attendant may pause or end service if guests behave in a way that is unsafe, abusive, or harassing toward the attendant or others, or that puts the equipment at risk. We will try to resolve the issue with you or your event contact before ending service. Time lost due to a pause or early end is not refunded.
  3. You are responsible for the conduct of your guests, including alcohol service at your event.

8. Weather and outdoor placement

  1. For outdoor events, the booth may only be set up under a tent or fully covered area, on a level hard surface.
  2. Our attendant may move, pause, or shut down the booth if rain, wind, heat, or other weather conditions put the equipment or people at risk. No refund is owed for time lost due to weather.
  3. You are responsible for providing the tent or covered area.

9. Photos and marketing

  1. We may use photos and videos taken at your event, including booth images and setup photos, on our website, social media, and other marketing, unless you opt out.
  2. You can opt out of marketing use by checking the opt-out option on your booking page or by telling us in writing at hello@flourcityphotobooth.com. If you opt out, we will not use your gallery images in our marketing going forward.
  3. Your event images will be available in an online gallery for at least 90 days after your event. Please download any images you want to keep during that time. After that, we may remove the gallery without further notice.
  4. You and your guests may use and share the images for personal purposes.

10. Limitation of liability

  1. To the fullest extent allowed by law, our total liability for any claim related to this Agreement or our services is limited to the total amount you have paid us under this Agreement.
  2. We are not liable for indirect, incidental, special, or consequential damages, including lost profits or emotional distress, even if we were told they were possible.
  3. We are not responsible for technical problems caused by venue power, internet connectivity, or other conditions outside our control. If a booth malfunction on our side prevents service, we will make reasonable efforts to fix it on site, and if we cannot, we will refund a fair share of the price for the service time lost.

11. Events outside our control

Neither of us is responsible for failing to perform because of events beyond reasonable control, such as severe weather, natural disasters, fire, flood, public health emergencies, government orders, power outages, road closures, serious illness or accident, or venue closure. If such an event prevents your event from taking place, we will work with you in good faith to reschedule. If rescheduling is not possible, we will refund amounts paid, less the deposit, unless the parties agree otherwise.

12. Insurance

We carry general liability insurance. If your venue requires a certificate of insurance, let us know and we will send one to the venue on request.

13. Governing law and courts

This Agreement is governed by the laws of the State of New York. Any dispute will be handled in the state or federal courts located in Monroe County, New York, and both parties agree to those courts' jurisdiction.

14. Entire agreement

This Agreement, together with your booking page, is the entire agreement between you and us about your event. It replaces any earlier conversations, quotes, or messages. Any change must be in writing, which includes email, or made through your booking page. If any part of this Agreement is found unenforceable, the rest still applies.

15. Electronic acceptance

You accept this Agreement by checking the acceptance box on your booking page. Checking the box has the same effect as signing a paper contract. When you accept, we record the date and time, your IP address, and your browser information as a record of your acceptance. You can request a copy of this Agreement and your acceptance record at any time.

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